Network Relocation Services

🚶 20-Step Office Move Checklist

Your Complete Timeline for a Seamless Relocation

Relocating your office is a major task—whether you're a startup or a global firm. You’re not just moving desks and décor; you’re moving the core infrastructure that keeps your business running.

This 20-step checklist breaks down the move into manageable phases to help your team stay organized, reduce downtime, and maintain productivity.

🚚 Need expert help? Partner with CARS Relocation for full-service planning and project management—so your team stays focused and your transition stays on track.

📅 6 Months Before Your Office Move

1️⃣ Review Your Lease

Check for penalties, repair clauses, or termination fees to avoid surprises.

2️⃣ Contact Moving Companies

Start sourcing vendors early. Specialty equipment may require expert movers.

3️⃣ Define Your Budget

Estimate core relocation costs, and factor in bonuses or reimbursements 

4️⃣ Assign a Task Crew

Build an internal team or let CARS handle your office relocation end-to-end.

📆 3 Months Before Your Move

5️⃣ Finalize the Moving Date

Set the date and notify your landlord early to avoid penalties.

6️⃣ Coordinate with Your Task Force

Create a checklist of transfers, installations, and responsibilities.

7️⃣ Notify Vendors and Clients

Share your new contact info and plan for temporary service interruptions.

⏳ 2 Months Before Moving

8️⃣ Arrange Utility Transfers

Schedule shutoffs and installations for internet, power, and phones.

9️⃣ Map Out the Office Layout

Create a floor plan https://www.roomsketcher.com/office-design/office-floor-plans/ for furniture and tech setup.

🔟 Plan for Parking

Distribute parking info, maps, or transit options for employees.

📦 1 Month Before the Move

1️⃣1️⃣ Distribute Moving Supplies

Provide boxes, labels, and tape so staff can begin packing.

1️⃣2️⃣ Support Employee Morale

Offer flexibility and check in regularly with your team during the transition.

1️⃣3️⃣ Update Company Information

Revise addresses on your website, listings, banking, and delivery services.

🗓️ 2 Weeks Before Moving Day

1️⃣4️⃣ Confirm All Arrangements

Verify movers, utilities, IT setup, and initiate full data backups.

1️⃣5️⃣ Purge Unnecessary Items

Shred sensitive docs and dispose of or donate unused equipment.

⏱️ 1 Week to Go

1️⃣6️⃣ Inspect the New Office

Test plumbing, lighting, and internet. Report any issues to the landlord.

1️⃣7️⃣ Review the Schedule

Ensure everyone knows their role and the move-in timeline.

1️⃣8️⃣ Organize Extra Supplies

Have backup handcarts, tape, and floor protectors on-site.

1️⃣9️⃣ Review the Budget

Reassess spend vs. plan, and monitor relocation allowances (add link: employee-relocation-allowance).

2️⃣0️⃣ Celebrate the Milestone

Thank your team with a small celebration—it builds morale and marks the occasion!

🎯 Final Thoughts

No two office relocations are the same—but with early planning, clear communication, and the right partners, your move can be seamless.

📞 Let CARS Relocation take the stress off your shoulders. We specialize in corporate moves and provide full-service support—from logistics and IT to employee assistance.

➡️ Contact us today for a free consultation and make your next move your best one. 20-Step Office Move Checklist